Technology

Google Drive Gets Smarter At Organising Files: Gains 12 New Pre-Defined Categories

Google Drive, a fundamental tool of cloud storage, relied on by millions of users worldwide, has recently been updated with 12 new pre-defined categories which will improve file organization. The new version is designed to simplify the work and to boost productivity in data handling. 

Professional users and students alike need to know how to use the new features of the organizational tools as well as the existing ones to be productive. In this part, we discuss, what are the best practices for Google Drive organization, what are the new sorting functionalities and also how to give tips to both, students and Android device users.

Google Drive has introduced a new way to organize files and projects, which is a great addition to its feature set.

The recent update of Google Drive has introduced 12 auto-classification categories that naturally fit the files and thus users can more easily navigate their digital stick. This function helps to solve the problems of file management by allowing the users to find specific documents, photos, and other types of files through the categorical arrangement.

Google Drive Organization is generally a great way to keep your tasks, files and projects on the web, but here we will discuss the best practices of Google Drive organization to make it work.

Google Drive Organization Best Practices

  • Utilize Folders and Subfolders: Build a gradated structure with folders and subfolders that are related to the kind of your projects or subjects. This, thus, enables the isolation of related documents that are easily accessible for speedy retrieval.
  • Leverage New Pre-defined Categories: Use Google Drive’s novel categories to instantly arrange files into meaningful groups like ‘Financial’, ‘Personal’, ‘Work’ or the ones you have designed for your convenience.
  • Adopt Consistent Naming Conventions: There should be a universal and steady naming of the files and folders so that they will be easily found by the computer. It is the arrangement of the date formats, project or subject identifiers, and version numbers that are included in the adaptation process. 
  • Use Color Coding: Use colour coding to the folders to make it visually clear that we have different projects or different priority levels, and thus, these folders would help us to find out the projects or tasks which are the most important very easily.

How To Rearrange Google Drive Folders

  • Drag and Drop: The folders or files are just dragged from one destination to another either in the Drive or into different folders.
  • Move Option: In right-click a file or folder and then click on the ‘Move to…’ and then choose the location where the new file will be.

Google Drive Sort By File Type

  • Sort by File Type: The ‘Sort’ feature in Google Drive can be used to organize files by type and the files can be grouped together into similar files, for example, all documents, spreadsheets, or images.
  • Sort by Date Created: The above choice is perfect for the files that have been recently accessed or the older ones that can be viewed or opened quickly. It organizes your files by dates of their creation chronologically.

How To Organize Your Google Drive For Students

Students, in particular, can benefit from an organized Drive to manage schoolwork: Students, in particular, can benefit from an organized Drive to manage schoolwork:

  • Create Subject-specific Folders: Create a different folder for each subject or course and thus, it will be easier to separate your notes, assignments, and resources. 
  • Archive Completed Courses: At the conclusion of a semester, store old courses by moving them to a particular folder called ‘Archive’ or ‘Old Courses’ in order to keep the main workspace organized.

How To Rearrange Photos In Google Drive Folder

  • Create Albums: Group the photos into albums or folders based on the events, dates or subjects.
  • Use ‘Star’ Feature: You will be able to find important photos or albums easily by just clicking on them rather than searching through the masses of data.

How To Organize Files On Android

  • Use the Google Drive App: The app is available on the Google Play Store to be downloaded to your device and to enable you to access and organize files directly from it.
  • File Management Apps: Make use of third-party file management apps that can be integrated with Google Drive so that they provide more organizational functionalities such as tagging and sorting files.

Conclusion

Now that Google Drive has added new features and the rest of the existing ones, users have powerful tools at their disposal to manage the files and enhance productivity. Through the use of well-planned ways to organize files, the proper use of sorting features, and the customization of setups to the needs of students or Android users, Google Drive mastering can be both pleasurable and productive in different professional and academic situations. Now, you can easily change your default settings, classify your files, or use mobile apps which will help you to have your digital storage space full of things that are very efficient.

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